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UNAPPROVED GOLF COMMITTEE MINUTES
August 14, 2008
The regular monthly meeting of the Hot Springs Village Golf Committee was held at the Coronado Community Center on August 14, 2008 at 4:00 pm. The proposed agenda was adopted as the order of business with the following changes. Connie Grauberger instead of Dawn Johnson will present the Adopt a hole report, and Bill Kasdorf instead of Bill Garrison will present the education report. The July 10, 2008 minutes were approved as written.
ATTENDANCE (A quorum of the Golf Committee was present)
Committee Members: Larry Siler Chairman, Bill Garrison Vice-chairman,
Paula Heney, Neal Vinyard, Carrie Thomsen, Tom Gavos, Bill Kasdorf, Tom Elliott and Jim Arnold.
Golf Department: John Paul Director of Golf, Tom Heffer, Stephanie Stone and Connie Grauberger
Press: Mel Melcher
Board of Directors: Terri Jackson
Visitors: Jack Slattery, Jeannette Slattery, Bill Behan, Renee Steinpreis, Jean Singel, Wayne Singel, Homer Fields, Carol Fields, JoAnne Arnold, Dianna Blackburn and Craig Blackburn.
REPORTS
Golf: John Paul A written report of the Director of Golf was received and filed. Tom Elliott asked John to comment on the problem with the greens at Magellan. John explained why the greens suffered this summer, and what Sam McEarl (Magellan Superintendent) is doing to resolve the problem. He also stated that #10 and probably #12 will eventually be re-built. Paula Heney asked about 100 yard poles at Ponce. John stated he will talk to Glyn Johnson (Ponce Superintendent) to make sure they are on the course. Larry Siler suggested we update the ½ way houses on the Balboa Golf Course even thought the renovation project has been delayed for a year.
Golf Staff Report - Adopt a Hole: Connie Grauberger Connie Grauberger discussed the Adopt a Hole program that has been implemented at the Magellan Golf Course. She reported on the status of the program as well as the details of how the program works. The idea behind Adopt a Hole is to raise awareness, and get the members excited about helping make Hot Springs Village Golf Courses the best that they can be. Bill Garrison asked if the response at Magellan has been positive. Connie stated it has been very positive.
Board of Directors: Terri Jackson Director Jackson reported that a preliminary report on the Balboa Clubhouse renovation has been received. The project is scheduled to go out for bid. The board will make a determination based on the bids returned whether or not the project will be started as scheduled or delayed. Mrs. Jackson reported that because of the exorbitant electrical costs at the Balboa Clubhouse, the HVAC will be replaced as scheduled. The funds earmarked for the Balboa Renovation are being held in a Capital Reserve account. Budget talks have dominated Board discussions. The 2009 golf fees recommendation has been highly debated. The Golf Fees recommendation will be presented to the Research and Special Projects Committee for their consideration on September 6th. Director Jackson stated that she does not expect the recommendation to grandfather private cart owners will be approved by the Board. She also stated that the Board is monitoring NRPI very closely since the closing of their offices in Hot Springs Village. She stated that the financial impact to the POA would be significant if they default on their assessment payments.
Newcomers: Jim Arnold There were 26 newcomers at the last meeting. Jim reported that they need more Golf Booklets.
Physically Challenged Golfers: Tom Gavos There were 4 participants and 4 volunteers present at the July 7th session. The July 21st session was cancelled because of the extreme heat, and the August 4th session was rained out.
Jr. Golf: Neal Vinyard A written report was received and filed. Mr. Vinyard reported on the Junior Golf Tournament being held at the Cortez Golf Course on August 26th. He stated that the tournament is being held to raise money for the Junior Golf Scholarship Fund. He also stated that the tournament is almost full.
Course Operations: Bill Garrison The focus of the course operations sub-committee has been on the adopt a hole program. A written report was received and filed. He suggested starting the program with one or two courses and seeing how well it is received before implementing it at all Village Golf Courses. A formal recommendation will be made at the next Golf Committee Meeting. The committee discussed the pros and cons of the program.
Cortez Renovation: Paula Heney No report at this time.
Education: Bill Kasdorf A written report was received and filed. The next topic to be covered will be Chelsea Computer software questions.
Policies: Jim Arnold No report at this time.
Finance: Tom Elliott Mr. Elliott reported that the Golf Committee Fees recommendation for 2009 was presented to the Board of Directors at their last meeting. He also stated that the Golf Committee makes recommendations based on guidelines and parameters set by the Board of Directors. The current recommendation was based on an 8 million dollar revenue target, and estimated rounds based on actual rounds from previous years.
GUEST COMMENTS
Bill Behan Mr. Behan thanked the staff for an outstanding MGA Member/Member Golf tournament last weekend. He also discussed the enforcement of pace of play during MGA play days. Mr. Behan asked John Paul about the drainage problem on #4 at Granada. John stated that Don Jensen, course superintendent is working on it and will continue to do so until the problem is resolved.
Carol Fields- Mrs. Fields asked about the 2009 golf fees, and when a final decision will be made. She also asked if the members of Hot Springs Village have a voice in the fees discussions. Terri Jackson responded by stating that fees will be voted on in October and November. She also stated that the October budget work session is an open meeting and the public is welcome. John Paul talked about all 8 golf courses being open in 2009 and the potential impact that could have on fees.
Jean Singel Mrs. Single expressed her concern about the sur charge being included in the price of an annual green fee. She feels the POA is losing money by collecting the sur charge in the annual fee as opposed to collecting it at the time of check in.
Wayne Singel Mr. Single wanted clarification on rumors hes heard about private golf cart fees. Mr. Elliott clarified the recommendations and also thanked Mr. Single as well as the other guests present for attending the Golf Committee Meeting and presenting their questions and ideas.
Craig Blackburn Mr. Blackburn discussed the fees recommendation and private golf carts. He is concerned about fees increasing to a point that they are cost prohibitive.
Dianna Blackburn Mrs. Blackburn also expressed her concern about fees increasing to a point that the member on a fixed income will be priced out of golf in Hot Springs Village.
Jack Slattery Mr. Slattery discussed the 8 million dollar revenue target, and how it relates to the maintenance budget for the golf courses. John Paul discussed the budget items that are anticipated to show a large increase for next year. He also stated that he has presented a preliminary budget and feels good about his ability to maintain the courses at their current level with the budget he has presented.
OLD BUSINESS
Update on WGA Pace of Play: Renee Steinpreis Renee thanked Rick Ross, John Paul and Tom Heffer for their support of the WGA Pace of Play program. She talked about the pace of play sheets prepared by Tom Heffer to help marshals maintain the pace of play. A written report was received and filed.
NEW BUSINESS
Patriot Golf Day: Stephanie Stone and Tom Heffer - Hot Springs Village will participate for the second year in the Patriot Golf Day being sponsored by the PGA of America. Beginning August 29th through September 1st we will accept donations at the golf shops to benefit the Folds of Honor Foundation, which provides educational scholarships to families of those who have become disabled or lost their lives in the line of duty.
The meeting adjourned at 5:40 pm.
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